Roles and Responsibilities of Healthcare Administrators

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While each medical facility defines job duties differently, healthcare administrators at various institutions generally manage similar responsibilities, with obligations that vary depending on facility size and practice area. Healthcare administrators are high-level executives that oversee the key responsibilities that keep medical institutions functioning efficiently. With the medical profession’s wide scope, this career track offers opportunities in almost any caregiving setting.

Healthcare Administration in the Field
Healthcare administrators strategize, lead and manage patient medical services. [1] They may take on varying scopes of responsibility ranging from a single clinical setting to an entire healthcare facility, and in a handful of settings, healthcare administrators work closely with doctors to provide patient care.

Administrators typically manage patient services and medical resources in accordance with relevant regulations. [2] They also continually seek ways to improve healthcare service delivery.

Information Management Responsibilities
Healthcare administrators oversee the processes that medical facilities use to store and utilize information. [1] The administrators are responsible for finding new ways to improve these processes by making sure that information is accessible, relevant, factual and secure for the remainder of its utility. To this end, administrators delegate data management responsibilities by choosing qualified individuals to maintain information integrity. The administrators also devise the policies and regulations that govern this process, while making sure that records are comprehensive, follow legal regulations and benefit patients.

Administrators also develop the information management frameworks used to secure and control access to institutional files and comply with laws such as HIPAA – or the Health Insurance Portability and Accountability Act. Additionally, administrators must stay updated on the latest changes to these regulations and make sure that their establishment remains in compliance with the law, while relating updates to organizational stakeholders.

Healthcare administrators lead medical organizations through the many innovative developments designed to improve health services. When implementing changes, these professionals must analyze how new developments will affect caregiving and make sure that their institutions can provide uninterrupted service. The administrators often manage the projects implemented to integrate new initiatives into current operations.

Operational Duties
Healthcare administrators coordinate the many operational duties required to provide patient care, while following accepted best practices. They also utilize data resources to analyze current practices and find ways to improve facility operations, while monitoring and refining procedures to produce the best possible outcomes for patients.

Administrators oversee human resource activities, create and manage facility ethics programs and allocate resources. Additionally, the heads develop and oversee institutional financial controls. They typically hold various department leaders accountable for defined outcomes concerning these duties.

Healthcare administrators must also identify obstacles that prevent their organization from achieving designated goals using data analysis to discover threats as well as opportunities. During these analyses, the administrators combine many disparate information sources to develop efficient healthcare delivery processes and decide how to delegate responsibility for patient outcomes.

Healthcare Administrator Career Tracks
Healthcare administrators may have different titles and responsibilities. [2] At inpatient senior care facilities, they serve as nursing home administrators and typically manage all human resource, patient care and facility maintenance responsibilities. As clinical managers, they oversee a specific medical unit belonging to a large institution. Some administrators exclusively oversee healthcare information management, while working closely with information technology specialists to keep systems updated and legally compliant. Assistant administrators work directly under the head healthcare administrator and manage routine responsibilities, while the administrative lead handles executive level decisions and planning.

This career track offers opportunities in almost any healthcare setting imaginable. Medical facilities employ healthcare administrators to manage the many critical tasks that make patient healing possible. Administrators typically oversee an institution’s information and operational management activities and serve as a conduit that brings the board of directors and top executives objectives to fruition, while providing the best possible patient care to their respective communities.

Learn More
Your experience tells you what today’s health systems need. Our online Executive Master of Healthcare Administration shows you how to use that knowledge to lead. At Adventist University of Health Sciences, we respect your history in healthcare management and offer an accelerated path to help you advance your career.

Sources
1. http://www.bls.gov/ooh/management/medical-and-health-services-managers.htm#tab-2

2. http://www.ahima.org/~/media/AHIMA/Files/AHIMA-and-Our-Work/Foundation/AHIMA_RoleMappingResource_12-17-15.ashx?la=en

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